---
title: View Management
info: "Create and customize views to organize your data with filters, sorting, and different layouts."
image: /images/user-guide/table-views/table.png
sectionInfo: "Essential CRM features for managing leads, sales, and customers"
---

import { VimeoEmbed } from '/snippets/vimeo-embed.mdx';

<Frame>
  <img src="/images/user-guide/table-views/table.png" alt="Header" />
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## Layout Options

You can display your data in three different layouts, each suited for different purposes. Custom layouts to customize what the page looks like for each type of record will be released in December 2025.

### Default View 
Each object comes with an unfiltered, unsorted, and undeletable view known as the Default view. It's named after the object's plural name, such as`All Companies`,`All People`, `All Opportunities`.
<img src="/images/user-guide/views/default-view.png" style={{width:'100%'}}/>

### List Layout
The standard table format that displays records in rows and columns. This is perfect for seeing detailed information at a glance and comparing records side by side.

### List Group By Layout  
Organizes your records by grouping them based on a select field. For example, you can group opportunities by stage, companies by locations, or any other select field. This helps you see patterns and organize related records together.

### Kanban Layout
A visual board where each column represents a stage and each record appears as a card. This layout is ideal for managing pipelines and workflows where records move through different stages. For more details on using Kanban views for pipeline management, see our [Pipeline](/user-guide/crm-essentials/pipeline) article.

<VimeoEmbed videoId="927888627" title="Video demonstration" />

## Creating New Views

There are three ways to create a new view:

### Using the Command Menu
Use `Cmd+K` on Mac (or `Ctrl+K` on Windows) to open the command menu, then click `Create a new view`.

### Using the View Dropdown Menu
Click on the view dropdown menu (top left), then click `Add View` at the bottom. From this menu you can:
- Choose an icon and name for your view
- Select the layout type (List or Kanban)
- Choose the visibility (Workspace or Unlisted)

<Warning>
Important: You need to first select the List layout and then add a Group By. You cannot create a List Group By directly from there.
</Warning>
- For Kanban views, select which select field to use as column headers

<VimeoEmbed videoId="927639721" title="Video demonstration" />

### Creating Views from Existing Filters

When you modify the sorting and filtering of an existing view, a `Save as new view` button appears. This lets you create a new view based on your current customizations.

<VimeoEmbed videoId="927643495" title="Video demonstration" />

## Making Views Actionable

The guidance below shows you how to customize the columns of your views. We do not recommend keeping all the columns: those views can be simplified and made actionable by adding sorting conditions and displaying only certain columns that are relevant to your specific use case.

## Customizing Your Views

All layouts support the same customization options: sorting, filtering, and field selection. You can make quick one-time changes by clicking directly on the column name, or use the `Options Menu` for more comprehensive editing.


### Quick Actions vs Options Menu

**For one-time changes**: Click directly on column headers to sort, or use the ```Move Left```, ```Move Right``` buttons.

**For multiple edits**: Use the `Options Menu` (top right corner) when you want to make several changes in a row. This menu gives you access to:
- **Layout selection** (List, List Group By, Kanban)
- **Grouping options** (for List Group By layout)
- **Fields management** (show/hide and reorder columns)

### Filtering Your Data

You can apply filters to show only the records that match your criteria. Click `Filter` in the toolbar, select a field, choose your condition, and set the value. You can add multiple filters for advanced filtering based on several conditions.


<VimeoEmbed videoId="926282262" title="Video demonstration" />

### Sorting Your Records

Control the order of your records by clicking on any column header to sort by that field. Click again to reverse the sort order. You can apply multiple sorts for complex organization.


<VimeoEmbed videoId="927885588" title="Video demonstration" />

### Managing Fields and Columns

You can choose which fields to display and reorder them. For quick changes, click on a column name directly. For multiple edits, use `Options Menu → Fields` where you can:
- Show or hide fields using the eye icon
- Reorder fields by dragging and dropping
- Make multiple changes efficiently in one place



## Managing Your Views

### View Visibility Options

Views can have two visibility settings:

- **Workspace views**: Shared with your entire team. These views appear in the main "Workspace" section of the view picker for all users.
- **Unlisted views**: Personal views that appear only in your "My unlisted views" section. While these views are hidden from other team members' view lists, they can still be accessed by anyone with the direct link. This is perfect for ad-hoc reports, experiments, or temporary filters that shouldn't clutter the shared view list.

You can switch a view's visibility at any time by editing the view. When you change a Workspace view to Unlisted, it becomes a personal view and moves to your "My unlisted views" section.

### View Dropdown Menu Features

The view dropdown menu (top left) is your central hub for view management. From here you can:
- **Edit view names and icons**: Click the three dots next to any view
- **Change view visibility**: Switch between Workspace and Unlisted
- **Reorder views**: Drag and drop views to organize them by priority
- **Save views as favorites**: Favorites appear just under Settings for quick access


### Editing and Deleting Views

To modify or remove views, open the view dropdown menu and hover over the view you want to change. Click the three dots that appear to access edit and delete options.



### Favorites and Organization

Views saved as favorites appear just under Settings in your navigation, giving you instant access to your most important views. Use the view dropdown menu to organize your views by dragging them into the order that works best for your workflow.

For more advanced data organization, see our [Data Model section](/user-guide/data-model/customize-your-data-model) to learn about customizing fields and objects.

